Frequently Asked Questions for the AKSSF Call for Proposals

Please check back frequently as new questions/answers will be posted as issues arise. Click on the questions below to see answers.

Funding for the AKSSF Call for Proposals

How much funding did AKSSF receive for this call for proposals?

We do not yet know how much funding AKSSF will receive for this call for proposals. If additional information is available before the call closes, this answer will be updated.

Federal Grant Regulations/2CFR 200

I heard that federal grant regulations changed recently; what impact will this have on my existing and proposed AKSSF projects?

What is 2 CFR 200?

What if 2 CFR 200 requires my organization to make changes that make it noncompliant with grant regulations applicable to ongoing projects?

When does 2 CFR 200 take effect?

When do audit regulations change?

Participating Organizations/Investigators FAQs:

What are cooperators, principal investigators, and co-principal investigators?

What is the difference between a cooperator/subrecipient and a contractor/vendor?

If we have doubts about a potential collaborator's financial or business management systems, can we avoid the issue by listing them as a contractor?

What if I incorrectly include an organization as a contractor when they are really a cooperator/subrecipient?

Should all investigators on the project be entered on the proposal submission system, even if they do not receive funding?

Where do I describe organizations partnering on the project that do not contribute investigators or match (I don't see a partners section in the proposal form)?

Is fiscal sponsorship, subawarding, or providing "pass-through" funding allowed?

Subawarding any AKSSF funds to another entity is typically not allowable (i.e., competitively or non-competitively providing funds to another organization to perform a substantial, programmatic portion of the project). AKSSF will consider granting exceptions for federal agencies on a case-by-case basis when there are compelling reasons to do so. Fiscal sponsorship relationships are also not allowed (i.e., subrecipients must apply for and administer their own funds).

Does a non-profit organization need to find a pass-through entity to be eligible to apply?

Federal Grant Management Capabilities Survey FAQs:

What is the purpose of the Federal Grant Management Capabilities Survey?

I need help filling out the Federal Grant Management Capabilities Survey. Can you tell me how to answer questions X, Y, and Z?

I submitted the Federal Grant Management Capabilities Survey with my AKSSF proposal last year; do I need fill it out again?

I am interested in submitting a proposal jointly with another entity, but I am concerned their financial or business management systems may be deemed inadequate in the proposal review process (i.e., through the Federal Grant Management Capabilities Survey). What should I do?

State of Alaska agencies are not required to fill out the Federal Grants Management Capabilities Survey or the CD-512 form. My organization is a quasi-state agency (or an entity that is authorized or otherwise affiliated with the State of Alaska); do I still need to fill out these forms?

For the purpose of submitting an AKSSF proposal, State of Alaska entities do not need to complete these forms if they meet all of the following conditions: 1) they are staffed primarily with State of Alaska employees, 2) they are subject to the Alaska Administrative Manual, 3) they fall under the centralized administrative services of the Alaska Department of Administration, and 4) they are subject to audits by the Division of Legislative Audit. State of Alaska entities meeting these criteria are predetermined to have standardized financial and business management systems that are compliant with federal requirements. If your organization does not meet all of the criteria above, you are required to complete both forms in order for AKSSF to evaluate your unique financial and business management systems.

Proposal Submission FAQs:

Why is the system asking for my organization to upload indirect rate documentation when we do not have an indirect rate?

Where do I enter what organization is applying for funding?

Who should I enter as investigators?

Why are certain documents required for some organizations and not for others?

Will someone at AKSSF review my proposal to determine whether it is responsive before the deadline?

What if I miss the May 29 deadline for the administrative pre-review?

How long does it take to submit a proposal through the proposal submission system? When should I start the submission process?

Indirect FAQs

Is there a form to fill out for indirect documentation?

What is a federally negotiated indirect cost rate agreement (NICRA)?

I don’t have a NICRA. Can I still claim indirect?

Budget FAQs

I see that the AKSSF Budget Spreadsheet only has one column. Does this mean funding is only available for one year?

Do we need to split expenses into fiscal years? / How should I organize my budget narrative?

If my proposal is approved, will ADF&G write the contracts for us?

Match FAQs

What is a third party match contributor?

What is the basis for AKSSF policies regarding match?

Will I be scored higher if I include more than the required 35% of match in the match budget?

If my organization plans to use volunteers as match, how do I show it in the match budget narrative? Do I need to submit third party match forms?

For the purpose of submitting a proposal, volunteer labor is not considered "third party match." You can list volunteer labor in the same format as paid labor in your organization's line 100 match budget narrative. No additional forms are required. (Detailed documentation, however, would be required once the project is underway should your proposal receive funding.)

Can I use unrecovered or underrecovered indirect as match?

Yes. If approved by your organization/division, you can claim all or some of an approved indirect rate as match. Once listed in the statement of work as match, the match portion of the indirect rate may not be moved into the direct budget. Please see AKSSF invoicing policies and procedures for more information on how to claim indirect costs as match or contact AKSSF staff.

Miscellaneous FAQs

Do I need to follow my organization's procurement process for vendor contracts identified in my proposal?

Suppose the field season for my project starts April 15; what should my start date be?

What is the timeline for proposal review?

State of Alaska agencies are not required to fill out the Federal Grants Management Capabilities Survey or the CD-512 form. My organization is a quasi-state agency (or an entity that is authorized or otherwise affiliated with the State of Alaska); do I still need to fill out these forms?

For the purpose of submitting an AKSSF proposal, State of Alaska entities do not need to complete these forms if they meet all of the following conditions: 1) they are staffed primarily with State of Alaska employees, 2) they are subject to the Alaska Administrative Manual, 3) they fall under the centralized administrative services of the Alaska Department of Administration, and 4) they are subject to audits by the Division of Legislative Audit. State of Alaska entities meeting these criteria are predetermined to have standardized financial and business management systems that are compliant with federal requirements. If your organization does not meet all of the criteria above, you are required to complete both forms in order for AKSSF to evaluate your unique financial and business management systems.

CFP documents often reference "salmon." Are projects related to steelhead also eligible?

Yes. Projects benefiting steelhead trout are also eligible.

For technical support, questions, or comments, please contact Debbie Maas at debbie.maas@alaska.gov.